Documentation


The Global Graduate portfolio

A portfolio is a collection of documents that you submit when applying to have a Global Graduate certificate issued. You will need to collect and submit documents that demonstrate your participation in activities amounting to a total of at least 95 points (the last 5 points you will gain through participation in the obligatory workshop on intercultural learning). You will find with the description of individual activities information on the type of documentation required to claim points for an activity.  You may also want to check the information on documentation provided below.

When submitting your portfolio please make sure you enclose an initial list of the activities undertaken, followed by scanned copies of your documentation in the order listed on your front page. Please click here for an example of a front page. You submit by sending a PDF version of your portfolio (incl. all documentation) to this address.


GGC Learning Log

A learning log is a diary that you maintain whilst following the Global Graduate programme. Learning logs can be a physical book, a Word document, a Wiki, or blog  - basically, you can use whatever format that appeals to you (words, sounds, pictures, music . . . .). What is important is a learning log is your document, containing the loose ideas, observations and speculations that came to you as you were working on the Global Graduate Programme. 

Keeping a learning log means recording whatever activities you participate in as well as your immediate reaction (frustration, joy, wonder, anger). Subsequently, you may want to add the reflections that follow once you have had time to think more carefully about a particular situation or event. 

We recommend keeping a learning log because this is a very good way to capture a learning process that takes place over a longer period of time (in this case 1½-2 years). When you capture your experiences like this, you are able to revisit your experiences at a later stage where you may have gained new insights and therefore can offer a more nuanced interpretation of an intercultural encounter that initially seemed frustrating. Consider your perception of teamwork involving students who have recently arrived from a different educational background. Once you have yourself studied abroad, you are more likely to understand some of the challenges involved when learning to navigate and sit exams in an unfamiliar learning environment.

At the final workshop on intercultural learning you may choose to present your learning log rather than a poster, oral presentation or exhibition. However, please note that you will to come prepared to share your loose thoughts and subjective views with other students.


Forms of documentation

Attendance sheet:
A piece of paper that you bring to class or to the event for which you seek to claim points. You may use this template.  Attendance sheets are used to document the following activities

  1. Attendance in class if you wish to claim points for courses that have no exam attached to them. Please note that you will need to bring your attendance sheet to all classes to have it signed by the lecturer (remember dates). To claim points you will need to attend at least 80 per cent of all classes involved in a course.
  2. Attendance at guest lecturers, film screenings, conferences etc. If you want to claim points for your participation in extracurricular academic activities, please bring an attendance sheet to the event and ask the organisers to sign it. Please remember to provide a name and date for the event. To claim points you need to attend at least 5 events.

Exam transcript and diplomas:
If you receive an exam mark or a diploma upon completion of a particular activity, you may use a scanned copy of this to document participation. This form of documentation is relevant to

  1. Coursework, if leading to an exam
  2. Language courses, if you are issued with a diploma
  3. Study Abroad where you receive a record/transcript of courses/exams taken
  4. Summer Schools leading to an exam or a certificate issued by your host institution

Letter or written statement:
A short statement from a language teacher or internship mentor in the host company/organisation documenting your participation in a particular activity. Please remember to have this letter will need to be signed.  Written letters are relevant for the following activities

  1. Language classes where no diploma is issued (should be signed by your language teacher or another language school representative)
  2. Internships (signed by your contact person in the host organisation/company)

Written accounts:
Written papers, produced by you, are used to document the following activities

Multicultural project work:
A short account (max ½ page), written by you, which informs us of the team composition and why this is ‘multicultural’. This paper will have to be signed by the supervisor and enclosed in your portfolio. 

Experience report on multicultural teamwork:
A 1-2 page report, written by you, on your experiences working in a multicultural project group. The paper should be considered an individual statement on your learning process and may include:

  1. Reflections on the nature of ‘multiculturalism’ in your team
  2. How your group used group diversity in the planning and realisation of the project
  3. Advantages and disadvantages of multiculturalism for your particular team
  4. Personal reflections on your group work as an intercultural experience.

Your report will need to be signed by the GGC coordinator. You can submit the report by using this mail.

Internationalisation at Home activities:
A short account (max ½ page), written by you, which contains a brief description of the activity for which you want to claim points. This will need to be signed by a representative from the organisation where the activity has taken place (e.g. International Office, AISEC board, Student House volunteer coordinator, NGO). Remember to enclose one written account for each activity that you wish to claim points for.

Volunteering abroad:
A brief account of activities (max ½ page), written by you and signed by the NGO. Please remember to specify what constitutes the international dimension to your voluntary work. We also need to know in what location (s) and how many hours and days you have worked as an international volunteer.