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Department of Culture and Global Studies

Termination of PhD employment/enrollment

When your employment/enrollment is about to end the Doctoral School will contact you and offer the opportunity to apply for an extension of your enrolment. You may apply of an extension of 2 x 6 months.  If you wish to make use of this opportunity, you must submit an application to the Doctoral School, which must be signed by the Head of Department. If you are member of the Unemployment Insurance Fund for Academics, it is crucial that you enquire if it is possible to receive unemployment benefit and be enrolled as a PhD student at the same time.  If you apply for an extension of your enrollment, you will keep an office space, if the department has any office space available. If you don’t apply for an extension, it is, however, not possible to have an office space at Aalborg University as you are deemed available for work and are not allowed to work full time on yours thesis. You will keep your computer until you have defended your PhD thesisYou will keep your computer until you have defended your PhD thesis.

When your enrolment period expires, your data in the central database will automatically be deleted, and your profiles in VBN, PDS and PhD manager will be deactivated (your personal profile will still exist in both VBN and PDS, but you will then be categorised as “former employee”), and your entrance card will be cancelled. In order to avoid this, please contact the programme secretary who will ensure that your profile remains in the system by listing you as an external person instead. If you are still active in the PDS system, you will be able to upload your PhD thesis in PURE when you are ready. If you don’t apply for an extension, it is, however, not possible to have an office space at Aalborg University. You will keep your computer until you have defended your PhD thesis. We will not be able to reimburse travel costs or course/conference participation if you are not enrolled.

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Published: 17 June 2015 | Last revised: 14 November 2018