AAU logo

Department of Culture and Learning

List of facts

Annual grant (taximeter)

The annual grant depends on your enrollment terms, most PhD students have  DKK 70,000 for the entire period, including DKK about 8,000 which must be set aside to cover expenses for the printing of your thesis and for the defence. The annual grant must cover all expenses related to the PhD programme, including transcription, proofreading and language revision. The department will not cover any additional costs.


It is compulsory for PhD students to attend the AAU PhD course on the Danish Code of Conduct for Research Integrity or a similar PhD course focusing on research integrity, please see Part 3. Contents of the PhD programme etc. at this link.

Doctoral programmes at Department of Culture and Global Studies

► Interdisciplinary Discourse Studies Doctoral Programme
► Doctoral programme in Culture and Global Studies

EAN-number of the Department


ECTS points for courses for researchers and conference participation

You must collect 30 ECTS points from participation in courses for researchers. The PhD courses offered by the programmes always state number of ECTS points awarded. More info at the Doctoral School of the Humanities and at the Doctoral School of the Social Sciences.


Each calendar year, Danish salary earners earn five weeks’ of ordinary holiday and one week’s special holidays to be taken in the following holiday year (1 May – 30 April). NB! Newly employed staff who have not earned holiday pay from previous employment are still entitled to five weeks’ holiday. If you have not earned paid holidays, your salary will be reduced by the number of holidays you take. Remember to report your holidays to Ellen Nyrup Pedersen. Additional information is available from the AAU handbook. All staff are expected to take their main holiday (three weeks) in July. The department will be closed for holidays between Christmas and New Year. The AAU main joint consultation committee has stipulated certain paid holidays.

► The Doctoral School under the Faculty of Humanities   
► The Doctoral School under the Faculty of Social Sciences


Mailing lists of the Department are available from the intranet. PhD students will automatically be included in the PhD list and the mailing list of the Department upon enrolment.


► Ministerial order on the PhD programme

Office expenses

Paper, pencils etc. are available from room 2.025D (Kroghstræde 1).

PDS (Personal Data System)

The HR department automatically creates a profile for all staff in PDS (this profile will be accessible 20 days after commencement of employment at the earliest). Each employee is responsible for reporting their education, work experience, teaching, research etc. For information on editing please visit the intranet. Specific questions regarding PDS may be directed to the PDS editor at the Department, Cirkeline Kappel.

Pedagogical course for university teachers

This course is mandatory if you have teaching obligations at AAU and may either elicit ECTS points or count as 30 hours of teaching. The courses are offered by AAU Learning Lab.

Performance and development review

PhD fellows who are employed at AAU have the possibility of having a performance and development review. The interview is conducted by the Head of programme.  


You need your AAU ID card to photocopy.


4th progress report is written and oral and is conducted after 30 months of full-time study. The prin-cipal supervisor is responsible for organizing the oral evaluation (pre-defence). It is mandatory for the PhD student, principal supervisor and an internal discussant from AAU to participate.


At the AAU IT Services' homepage you will find info about printers

Progress reports (portfolio)

The PhD student uploads the Progress report and documentation for courses etc in the IT system PhD Manager, and subsequently, the plan is approved electronically by supervisor, Head of and Doctoral Programme and Director of Doctoral School. Forms may be downloaded from the Faculties' homepages: Doctoral School of Social Sciences and Doctoral School of Humanities, where you will find guidelines as well. After the first written evaluation, this approved form must be continuously updated, so that activities continue to be documented in the SAME form.

The deadlines are adjusted in accordance with registration times, leave periods etc. 


Klitgaarden and Ørslev Refugium are recommended. Please contact your secretary before making arrangements with the retreat.

Registration of sickness absence – and return to work

You must report absence due to sickness and also your return to work after this absence to the Department. Study the procedures here.

Research registration

You must register all your publications in Pure. The Department’s research registration editor Cirkeline Kappel will assist you with registration in Pure and procedures as regards entry of publications.

The library's introduction to research registration..

Teaching obligation

For PhD students who are employed or fully financed at AAU the volume is 600 hours, of which 100 hours may consist of communication activities depending on the head of department’s approval.

Staff card

All staff must carry a staff card with photo and staff number. You must go to the Facility Support Team West in Fibigerstræde 4, room 35 to have your photo taken for the card. You will then receive your card in the mail. If you are not employed at AAU but enrolled as a PhD student, you will receive the same card informing that you are external funded; you cannot use this card as a student card, and it will not entitle you to student discounts.


You may book travel through the travel agency Egencia at +45 70 70 81 32, mail: customer_service@egencia.dk. Direct booking at Egencia’s homepage.
Advance payment towards travel may be obtained if you apply for this in the travel reimbursement system.
Rules applying to travel expenses are available on the Finance department’s homepage.

Unemployment insurance funds

Akademikernes a-kasse, [The Unemployment Insurance Fund for Academics] Nørre Voldgade 29, Postboks 1173, 1010 København K
Tel. 33 95 03 95, Email: aak@aak.dk (Att. medlemsafdelingen).

Magistrenes Arbejdsløshedskasse [Masters Unemployment Insurance Fund] Mimersgade 47, 2200 København N
Tel. 70 20 39 71 – Email: ma@ma-kasse.dk.

AAU IT Services

Find more information on their homepage. If you have questions, you may write to support@its.aau.dk or phone (9940) 2020.

All PhD students, whether fully financed or enrolled on other conditions, are required to upload their profile to Pure (title and a description of their PhD project) at the beginning of their PhD study period. This is obligatory pursuant to AAU-requirements and will assist students in making their research known to the general public.

Aalborg University Library (AUB)

Your nearest branch of Aalborg University Library is at Langagervej 2. Your staff card will serve as library card.

* * *

Published: 23 June 2015 | Last revised: 4 October 2018