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Department of Culture and Global Studies

Practical information

Practical information - “What is a Record?” - Opening Conference: “Digitization and the Future of Archives” - International IRFD Network


CONFERENCE FEES

All prices are in Danish kroner (DKK)*. Accommodation is not included in the fees – please scroll down to see the accommodation options.  

 

   DKK

  EUR

 Conference fee    410    Approx. 54,94
 Optional conference dinner    475    Approx. 63,65

* All fees are including 25% Danish VAT 


VAT

Non-Danish participants will – if certain requirements are fulfilled – be able to claim back the VAT paid:

  • Participants from non-EU countries: an application can be submitted (using the form “31.004 en - refund of VAT to businesses outside the EU”) to the Danish tax authorities.
  • Participants from the EU: vat may be claimed back via your own country’s tax authorities. If you need to include your institution’s VAT no. on the receipt please contact the conference secretary


CONFERENCE FEE INCLUDES:

  • Participation in the conference
  • Food and beverages during the conference (breaks & lunches both days)
  • Conference materials


Conference dinner 

Three-course conference dinner including 2 glasses of wine (or other beverages) and coffee/tea at Restaurant Vandvid (special dietary options will be available upon request when you register for the conference).  


PAYMENT

The conference fee can be paid via credit cards only. The fee includes 25% Danish VAT.


CANCELLATION POLICY

  • Registration is binding and non-refundable.
  • Non-arrivals will be non-refundable for any reason. 
  • Substitute participants will be accepted at any time – a name will be required.



Registration

Please register via the conference webshop.


Venue

The conference will be held at Aalborg University Copenhagen, A.C. Meyers Vænge 15, 2450 Copenhagen.
 


The nearest train station is “Sydhavn” 750 m from the university (please see figure 2 which show the walking route from the train station to the university). 

Please see map below where the venues are marked (conference centre, conference dinner and selected hotels):


TRAVEL

From the airport (Copenhagen Airport)

Metro

  • Take the metro M2 (yellow line) direction “Vanløse” from Terminal 3/Lufthavnen at the airport (Copenhagen Airport). Departs every 5 minutes.
  • Get off “Nørreport” metro station. 
  • Walk approx. 5 minutes to “Nørreport” S-train station. 
  • Take the S-train E direction “Køge” or the S-train A direction “Hundige” (departures in this direction every 5 min).
  • Get off the train at “Sydhavn” station and follow the exit direction “Enghavevej”.
  • Turn right when you get out of the train station and follow the street “Enghavevej” until you see the university on your left-hand side. See figure 2 below. 


Figure 1: Metro lines in Copenhagen


Train

  • You can also take any regional train (RE) direction “Nivå” or “Helsingør”and then change at the central train station (København H). 


Taxi

  • Follow the directions to the taxi stand (turn left when you leave the arrivals area in terminal 3). A taxi from the airport to A.C. Meyers Vænge 15/Aalborg University Copenhagen costs about DKK 200-250 (approx. 27-33 EUR).


From the central train station in Copenhagen (København H) 

Train

  • Take the S-train E direction “Køge” or the S-train A direction “Hundige” (departures in this direction every 5 min).
  • Get off the train at “Sydhavn” station and follow the exit direction “Enghavevej”.
  • Turn right when you get out of the train station and follow the street “Enghavevej” until you see the university on your left-hand side. See walking route on the map on the last page. 

Bus

  • Go to the bus stops in the street Bernstorffsgade outside the central train station
  • Take bus no. 34 direction “Vestamager”/”Nøragersmindevej” o Bus no. 34 also stops very close to the Wakeup Copenhagen Hotel in Carsten Niebuhrsgade (Bus stop: “Tivoli Hotel (Kalvebod Brygge)”
  • Get off at “Scandiagade (Teglholmsgade)” – see figure 2. 
  • Walk to the university (A.C. Meyers Vænge 15) – approx. 450 m.

You can plan your journey via metro/train/bus at http://www.rejseplanen.dk/ (also available in English and German).


Figure 2: Map of area close to Aalborg University Copenhagen (including train station, bus stop (bus no. 34) and Hotel Scandic Sydhavnen) 


Accommodation

We recommend the following hotels:

SCANDIC Sydhavnen.

Distance to conference venue: 1 KM
Distance to the airport: 10 KM

Wakeup Copenhagen (Carsten Niebuhrs Gade 11)

Distance to conference venue: 3 KM
Distance to the airport: 13 KM


OTHER ACCOMMODATION POSSIBILITIES

For other accommodation possibilities please the official VisitCopenhagen website:

Hostels and Bed & Breakfast.
Hotels.

Contact


Conference coordinator Marianne Paasch


Conference secretary Berit Hvidberg Christensen

More about the conference