Below please find templates used in the administration of this Tempus project.

Please note that the templates must be used for expenses paid from the Tempus grant and for expenses which are co-financed by the participating institutions (first, save the forms on your computer and then fill in the forms, print and sign (and get required signatures/stamp).

TEMPUS exchange rate to be applied (2012- May 2015)

Currency exchange rate (1st pre-payment)
1 EUR equals:  
RUB 40,035
DKK 7.456
SEK 8.45
GB 0.7939

TEMPUS exchange rate to be applied (June 2015 – October 2015)

Currency exchange rate (2nd pre-payment) June 2015
1 EUR equals:  
RUB 57,1277
DKK 7,4598
SEK 9,2617
GB 0,7124

Exchange rate

Travel Costs and Cost of Stay

Download Individual Mobility Report for Travel Costs and Costs of Stay.

Download Travelreport Tempus.

Costs of Stay (Staff) 

This budget heading is meant to provide each person participating in a mobility programme with a daily allowance to cover costs for subsistence, accommodation, local and public transport such as bus and taxi, personal or optional health insurance etc.

The following ceilings in euro apply per person:

Costs of stay for international mobility
Costs of stay for Partner Country staff within their own country
1 day
2 days
3 days
4 days
5 days
6 days
1 week
1 000
2 weeks
1 600
3 weeks
2 100
1 250
4 weeks
2 500
1 500
Additional weeks

Where the stay falls between the week durations indicated in the table, the upper limit will be calculated as follows:
The figure for the shorter duration is subtracted from the figure for the longer duration. The resulting figure divided by 7 gives the daily allowance for each day over and above the duration of the shorter stay.
For example: For an international mobility of 17 days: (3 weeks) 2 100 – (2 weeks) 1 600 = 500. Divided by 7 = 71.43. The costs of stay can be 1 600 + (3 x 71.43) = EUR 1 814.29 maximum. (Source: Revised version of guidelines (EACEA 25/2011)) 

Costs of Stay (Students)

Costs of stay in the European Union
Costs of stay in the Partner Country
Per month (30 days)
1 500

The calculation of costs for stays falling between full month durations should be proportionate with the monthly amount indicated above. For example: 17 days costs of stay in the EU = (EUR 1 200:30) x 17 days = EUR 680 maximum.

(Source: Guidelines revised version (EACEA 25/2011))

Staff Cost

Download Convention for Staff Costs

NB! If the same person's tasks falls under different staff categories (Manager, Researcher/Teacher/Traininer, Technical staff, Administrative staff) then you must fill in a Convention for Staff Costs for each staff categoriy.

Please note that you must choose the staff category which fits the task(s) performed and not based on the status of the person performing the task! E.g. a professor performining administrative tasks will be paid a lower rate than when developing a curriculum.

The four categories of staff in the tables in Annex 3 are defined as follows:


This staff category includes legislators, senior officials and managers (Staff Category 1 of the ISCO1-88 (COM)).

Researcher, Teacher, Trainer

This staff category includes science, health, teaching and other professionals (Staff Category 2 of
the ISCO-88 (COM)).

Technical staff

This staff category includes technicians and associate professionals (Staff Category 3 of the ISCO-
88 (COM)).

Administrative staff

This staff category includes office and customer service clerks (Staff Category 4 of the ISCO-88

Download Detailed description of work categories.

Staff costs - Reference daily rates 2012 - (IN EUR) (HOURLY RATES IN BRACKETS)*

 Country Manager Researcher/Teacher/
Technical staff  Administrative staff 

497 (66,27)

425 (56,67) 346 (61,33) 271 (36,3)
The Netherlands 388 (51,73) 339 (95,2) 269 (35,87) 211 (28,13)
Austria 420 (56) 324 (43,2) 241 (32,13) 199 (26,53)
Sweden 443 (59,07) 379 (50,53) 312 (41,60) 240 (32)
United Kingdom 412 (54,07) 389 (51,87) 273 (36,40) 197 (26,27)
Russian Federation 175 (23,33) 151 (20.13) 110 (14.67)  67 (8.93) 

*Gross rates (include all taxes and social contributions). The reference hourly rate is found by dividing the salary with 7.5 hours cf. the TEMPUS FAQs).
(Source: Revised version of Annex IV (June 2009))

A way to calculate the hourly rate is on the basis of the actual monthly salary (gross rate) by dividing the montly salary by 152 hours. 

The following salary costs can be covered by Tempus or cofinanced: When performing tasks directly necessary for the achievement of the results and not covered by other sources. Staff costs should respect local salary rates and reflect the employing institution's usual policy on remuneration. Reference daily rates are indicated above: higher rates are to be justified with a copy of salary slips.


Coordinator & TEMPUS grantholder Henrik Halkier

Russian coordinator Liliya Kiriyanova

TEMPUS-TOURISM project administrator Ulla Langballe